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Author: Colovion Big funky green star, 20000 posts Top Recommended Fools Old School Fool Add to my Favorite Fools Ignore this person (you won't see their posts anymore) Number: of 27818  
Subject: Record keeping tip Date: 2/4/2014 7:06 AM
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Back when I started (in the late 90s, last century man!) you had two options for record keeping: put the statements in a file folder or put them in a binder. Or use Excel but let's not complicate things!

Now? It's a whole new world. We have apps for that!

There are many options for scanning them to PDF and storing them in a way that's accessible to you at your computer, on your phone or on the web. You can use Dropbox as a digital file cabinet. Or you could use Evernote (my personal favorite). Or do what I do, use both!

The beauty of Evernote is that it's feature rich and (unless you need more than 60MB uploaded per month) it's free! So is Dropbox, but they have a set overall limit and if you also decide to store photos/videos there you can max out quickly.

What is so great about Evernote? It's cross platform, very easy to organize, very easy to upload to (your account has a dedicated email address, you just scan the paperwork, attach it to an email and send it to create a new "note"!) and has robust security features (two-factor authentication, the ability to encrypt notes, etc.). Dropbox also has two-factor authentication, that is a feature I look for in any app storing sensitive data.

There are other options, I'm familiar with these two, YMMV. I would recommend duplication, because we've all seen tech companies go belly up overnight, taking customer data with them to the oblivion. Keeping the year-end statements as hard copies is still a good idea (though you could go paperless if you really wanted to).

If someone else knows of a great app I'm missing feel free to chime in! If there's a better option I'd certainly give it a go. Evernote is pretty awesome though... and it just keeps getting better (I use it for recipe storage, new contact info, it's IFTTT integrated... a must have app IMHO!)
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